The Susan Thompson Buffett Foundation

Administrative Assistant

Omaha, NE

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Website: The Susan Thompson Buffett Foundation


The Susan Thompson Buffett Foundation is seeking an Administrative Assistant for immediate hire. The Susan Thompson Buffett Foundation is a private grant-making foundation based in Omaha, Nebraska and is one of the largest foundations in the United States. The Foundation’s primary focus is on increasing access to family planning services and supporting reproductive choice and rights, both in the U.S. and internationally. Additionally, it has a long-standing college scholarship program for Nebraska students, as well as an awards program to recognize outstanding teachers in the Omaha Public School system.

 The Administrative Assistant will report to the Director of Research and Evaluation, Dr. Sandra G. Garcia. The Foundation is organized into three grant-making programs (the International, U.S., and Postsecondary Access and Success Programs) and the Research and Evaluation (R&E) Unit. The R&E Unit functions as an internal technical support team that assists all three programs on select research and evaluation activities. The R&E Unit itself does not carry out original research or conduct evaluations of Foundation projects. Rather, the Unit works in close collaboration with our program staff by advising on the best uses of methodologically rigorous research and evaluation techniques. Currently, the R&E Unit is composed of a Director, five Senior Officers, four Officers, three Associates, and a Research Assistant.

The Administrative Assistant’s primary responsibilities are to support the administrative needs of the Director and the R&E team. In addition, because the Foundation is a relatively small organization, we expect that when needed, s/he along with all other Administrative Assistants, will exercise good teamwork to support the Foundation with planning, logistics, and clean-up for occasional Foundation-wide functions and/or collaborate on other special projects. Specific duties and responsibilities include, but are not limited to: managing logistics for the Director and R&E Unit; securely maintaining and updating administrative records; communicating regularly with internal and external stakeholders; and performing other duties as assigned.

We are seeking an individual with strong, demonstrated administrative skills and experience, who is detail-oriented, organized, efficient, and an excellent communicator. S/he will have a high school diploma at a minimum and have at least seven years of professional experience in similar administrative roles. Project management experience in a research setting will especially be an asset. The ideal candidate will have proficiency in Microsoft Office, and familiarity with reference manager software such as Endnote is a plus. S/he will have proactive problem-solving skills, a “can do” attitude, and the ability and motivation to learn new tasks and apply lessons learned. Applicants must be interested in, and committed to, reproductive rights.

 Salary is competitive and commensurate with education and experience. The Foundation offers a generous benefits package, including medical/dental insurance and a retirement program. The successful applicant will have an opportunity to thrive and grow in a challenging and busy, yet supportive and family-friendly, environment. Based on an honor system, the Foundation offers a flexible vacation policy to ensure a healthy work/life balance.


The application deadline is June 21, 2019. Interested applicants should respond ASAP by submitting a resume and cover letter. Applications without a cover letter will not be reviewed. The cover letter should clearly articulate the reasons for your interest in this position and discuss why you feel you would be a good fit. Please send these materials to: References and other information may be requested. Semi-finalists will be asked to participate in telephone interviews with Foundation staff. Finalists will be invited to interview in-person at the Foundation. The start date for this position is as soon as possible.

As an Equal Opportunity Employer, the Susan Thompson Buffett Foundation is deeply committed to diversity, equity, and inclusion, and actively seeks individuals who can offer broad perspectives to our organizational thinking and culture.